Many people complain about the high costs associated with color printing. The solution is to put some account codes in the copier control panel. Most people don’t even know about these. You may need our help setting it up but essentially it means people have to put it in a pin before they have access to the copier or MFP. This also gives you a way to monitor usage for each employee.
Some copiers even allow you to limit who can make color prints or copies. This would be controlled at the server/PC level. Your IT person can set this up. You can contact us and we can steer the IT person in the right direction on how to do it. Setting up account codes at the control panel is the simplest though. Nobody can get a copy without entering their 5 digit code.
Some law firms want more than 5 digits. Newer copiers allow up to 8 digits. Again, if you are interested in exploring this option call us and we can coach you. We would need to know your make and model first.
Account codes are very popular at churches where there are volunteers and church members who can access the copier after hours. You don’t want some soccer coach printing out the season’s schedule on your copier. Other businesses, like the law firm mentioned previously, need account codes for billing purposes.