Todays copiers can help you with Cloud Computing; Mobile Printing; and the desire to go Paperless. The office copier which is now referred to as an MFP is the Gateway for this because it has a high speed reliable scanner at the top. Scanning has become the most popular feature on today’s MFPs (copiers). Especially since color scanning is becoming a standard feature even on black and white copiers. Following is a brief overview of these three fast moving currents.
Cloud computing recognizes the dominance of the Internet for everything including printing and scanning. Cloud computing is a way for businesses to save money by increasing and decreasing computing as their needs change. The computing infrastructure is not on your premises. You simply rent capacity from the company providing the cloud computing instead of buying a lot of copier repair service hardware and software.
The scanner on top the copier is one of the ways of sending information to the cloud so it can be accessed from any where. No more faxing or mailing documents back and forth. The employee reads it and decides whether to print it. If the employee is mobile they can still print it.
When people hear mobile they think laptops, Ipads, and smart phones Many companies including Google are providing the ability to print from a mobile device to the office copier. Google calls their program Google Cloud Print. Ricoh, one of our brands of used copiers, calls theirs RICOH’s Hot Spot Mobile Printing. Give us a call and we can help you set this up for mobile printing and help with Austin copier repair.
Just about everybody who gets a copier repair from us plans on going paperless. Again, the Automatic Document Feed on top of the copier will do the Scanning to make this possible. Fortunately, most copier scanners are rugged and can handle junk originals such as stuff that was folded in thirds in the envelope. They can also scan both sides of the original up to 11 x 17.
However, like before the copier is simply the Gateway. You will need some good software to go paperless. One of our favorites that we install with River City IT as a partner is Treeno. Treeno is simple to use and works with any operating system. It puts the scanned documents where you can easily find them later by Indexing. It’s all PC based so there’s no more trips to the file room to get a document or replace it.